Tag Archives: MAC

Outlook 2011 For Mac – Auto Archiving Mail – KB10392215

KB10392215

Outlook 2011 For Mac – Auto Archiving Mail

This article explains how to create a rule to automatically archive email in Outlook 2011 for Mac.

Archiving in Outlook 2011 for Mac is achieved using rules to automatically copy over messages older than a set number of days into a local folder. These steps demonstrate how to automatically move mail out of your Exchange mailbox, and place it on your local computer’s hard drive. Please keep in mind archived messages will not be viewable through Outlook Web App (OWA) because they are no longer stored on the Exchange server. Once this mail is moved out of the Exchange mailbox system, you will be the only one who has a copy.

Viewing Local Folders

Ensure you can see the On My Computer folder in Outlook 2011.

      1. In Outlook 2011, click on the Outlook menu at the top of your screen, choose Preferences, thenGeneral.
      2. Uncheck the box that says Hide On My Computer folders.
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      3. Close the General Preferences window.

Creating Local Folder to hold Archived Mail

      1. Right-click (or ctrl-click) the On My Computer heading (probably at the bottom of your folder list) and choose New Folder.
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      2. Give your folder a name such as Archived Mail.

Creating Archiving Rule

      1. Go to Tools > Rules.
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      2. With Exchange selected from the On My Computer section, click the + near the bottom of the window to create a new rule.
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      3. Name the rule from “untitled” to something meaningful like “180 Day, Auto Archive.”
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      4. In the section called When a new message arrives: define the criterion as “Date Received” + “is Greater than or equal to” + “180” … days old to apply to messages older than 180 days (for a 6-month archive rule).
      5. In the section called Do the Following: define the action as “Move message” + “Archived Mail (On My Computer)”
        Note: If you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to “Move Message” and select Choose Folder… then search for the archive folder. Under the folder name, the location “On My Computer” should be displayed.
      6. Click the checkbox for Enabled.
      7. Click OK.
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      8. Close the Rules window.

Running the Archiving Rule

    1. To apply it to all mail in your inbox that is already six months or older, highlight the proper inbox, then select Message > Rules > 180 Day, Auto Archive. The first time this rule is run, it can take several minutes.
      ApplyRules
      Note: If you have arranged your inbox folder into sub-folders, you will need to run this rule on each folder individually.

Viewing the Archives

To access your archived mail, click on the folder you designated under the On My Computer section.

VPN Client Setup – The Basics KB1039291

KB1039291

VPN Client Setup

Windows VPN CLients
Cisco IPSec
Cisco SSL
Sonicwall IPSec
Sonicwall SSL
PPTP

MAC VPN CLients
Cisco IPSec
Cisco SSL
Sonicwall SSL
PPTP

What is VPN?
Virtual Private Network. Communicates from remote network to private network.

Why do we need it?
Securely access computers, files, connecting Outlook to Exchange remotely.

How do I set it up?
There are several different VPN clients to use.

What info is needed?
Local user or domain login, public IP/domain name, VPN group name, pre-shared key, username, and password.

Authentication methods
LDAP – Allows applications running on almost any platform to obtain directory info.
RADIUS – Authenticates to a RADIUS server installed on Active Directory.
Local Accounts – Uses local user accounts on the firewall itself.

When is it billable?
VPN client installs are non-billable. Troubleshooting connections are billable.

Public vs Private IPs
There are static and dynamic addresses.
Public IPs face outward to the internet.
Private IPs are for internal networks.

PCF files
Profile Configuration File. Automatically configures VPN client when imported.

TCP and UDP
Transmission Control Protocol (TCP) is a connection-oriented protocol.
User Datagram Protocol (UDP) is a connectionless protocol.
TCP will wait for information if it gets lost during delivery. UDP will not.

VPN Process
How the connection process unfolds

Installation
Communication
Authentication
Establishing a connection
Connected

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Try the VPN connection on your computer

Connection
Authentication
Group issues

The client only partially installs
Check to see if there is an error code
Uninstall the client
Clear temp files
Remove other VPN clients*
Reboot

Status stuck on “Connecting”
Ping Public IP or VPN domain name
New ISP or other ISP issue
Connectivity at remote location
Office down

Same subnet
192.168.0.x on both remote and office locations

See if their AV blocks communication
Trend Micro
Symantec
AVG

See if their firewall blocks communication
Windows Firewall

Find out if ports are blocked
Telnet
Open Command Prompt
Type telnet PublicIPAddress port

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Common VPN ports
TCP 1723
TCP 1701
UDP 500
TCP 4500

Allow inbound and outbound ports
Start > Control Panel > Windows Firewall > Advanced Settings > Inbound Rules (or Outbound Rules) >
New Rule > Select Port > Click Next > Select which protocol (TCP or UDP) > Select Specific local ports > Type port or port range > Click Next > Select Allow the connection > Click Next > Select Domain, Private, and Public > Click Next > Name the rule > Click Finish >

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Cannot get past the group name or username screen
Check spelling
Case sensitive usernames
Verify username
Reset password

VPN connects, but there is no access to anything

Same subnet or wrong subnet
192.168.0.x on both office and remote locations
APIPA address – 169.254.x.x

Connect by IP or Fully Qualified Domain Name
Servername.domain.local instead of servername

Reinstall the VPN client.
Remove VPN client
Reboot
Reinstall

Consult Tier 2
Less common issues (Example: DNE Update for Cisco)
Firewall configuration
Escalate

Connecting to a firewall

Find the information to connect to a firewall
Sonicwall
Cisco

 

Put the IP address into a browser
May need to specify https:// and/or port number
Common ports: 8080 and 4443.
https://ipaddress:port

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Multiple consoles
ASDM
SSH (PuTTY)

Setting up a local user in the firewall
Sonicwall
Cisco

Local versus AD accounts


Local

LDAP not supported
Few users allowed
Not using Active Directory
ADPreferred authorization method
Less hassle on user’s end

Connect to Sonicwall Navigate to:
Users > Local Users > Add User… > Enter username and password > Go to Groups tab >

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Check Groups – Everyone, Trusted Users, and VPN
Highlight group name

Click the right arrow below to send it to Member Of:
Go to VPN Access tab

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Go to VPN Access tab
Find “Firewalled Subnets” under Networks and Highlight it
Click the right arrow below to send it to the Access List
Click OK

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Connect to Cisco Navigate to:
Configuration
Remote Access VPN
AAA/Local Users
Local Users
Click Add
Enter username and password
Set privilege to No ASDM, SSH, Telnet, or Console access
Click OK
Click Apply
Click Save

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Cisco Meraki
Escalate to Tier 2

Domain User Setup
Setting up or modifying a domain user
Active Directory

Suggested account setup
Username = (First initial of first name)(last name)
Password = Password1

Password settings
Uncheck all settings

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Uses Routing and Remote Access
Active Directory group
Dial-in tab
Local firewall user

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VPNs on laptops

Will not affect work functionality

How users might ask
“I need to get to my folders”
Could mean desktop folders (RDP)
Could mean server folders (Mapped Drives)

Verify
Can they access the resources they were calling in about?

MAC Sonicwall SSL Setup KB1039278

KB1039278

Mac Sonicwall SSL

1. Find the information to connect

2. Install the client.
a. With some setups, you can go to a website in a browser, login with network username/password, and download the client. This will automatically set up the client for connection. Skip to step 4.
b. Client can be found in the App Store under Sonicwall Mobile Connect. It is free to download.

3. Creating a new connection
a. Open Sonicwall NetExtender client.
b. Click Add Connection.
c. Enter the display name of the connection.
d. Enter the Public IP or fully qualified domain name. Click Next.
e. Enter username/password.
f. Enter domain name. Click Save.

 

4. Attempt connection.
a. Click Connect.
b. You should now be connected. Depending on how the client would like to use their VPN, we may need to set up an RDP connection, mapped drives, Outlook, etc.

Mac PPTP Setup KB1039236

KB1039236

Mac PPTP

Mac OS systems are able to connect to the PPTP VPN client quite easily and is built into the Operating system natively.  To do this follow these instructions:

1. Find the information to connect

2. Creating a new connection

3. Click on the Apple icon in the top left corner:

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4. In the menu, select System Preferences:

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5. The System Preferences console will open, this is basically control panel for Macs. Open up Network:

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6.Once the Network console is open You will need to hit the + button in the bottom left corner:

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7. Once here you will need to go into the drop down for Interface and select VPN:

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8. After VPN is selected, you will need to select the VPN Type, in the drop down select PPTP. Name your VPN and select Create:

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9. At this point you will be presented with 2 fields, Server Address and Account Name. The server Address is where you put in the external IP of the Firewall, and the Username is usually the Active Directory information, or it might be local users on the firewall. This information is from Step 2. It should look like this:

10. After filling out the information select Authentication Settings. Make sure that Password is selected and enter the Password. Click OK:
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11. Attempt connection.

12. Click connect.

13. Enter username and password if it prompts you again.

14. You should now be connected. Depending on how the client would like to use their VPN, we may need to set up an RDP connection, mapped drives, Outlook, etc.

Mac Cisco SSL KB1039226

KB1039226

Mac Cisco SSL
1. Find the information to connect

2. Install the client.

a. With some setups, you can go to a website in a browser, login with network username/password, and download the client. This will automatically set up the client for connection. Skip to step 4.

3. Creating a new connection

a. Open Cisco AnyConnect VPN Client
b. Enter the Public IP or fully qualified domain name.
c. Enter username/password.
d. Enter domain name.

4. Attempt connection.

a. Click Connect.
b. You should now be connected. Depending on how the client would like to use their VPN, we may need to set up an RDP connection, mapped drives, Outlook, etc.

Mac Cisco IPSec KB1039211

KB1039211

Description:  Mac Cisco IPSec:

Common customer description:

We currently have a VPN setup, but we need to get this setup on my MAC.

Our VPN doesn’t work on my MAC, I need help getting this setup.

Probing questions:

Does the VPN connection currently work on windows computers?

What have you tried to get this to work so far if you have?

Are there any other MAC users that have the VPN connection setup already?

Was this ever setup before and was it ever working?

Steps to resolve: Either the method (this issue is caused by inaccurate AD settings; run virus scan (include TM instructions), or step by step (open control panel, select XXX, etc); this is the actual fix.

Mac OS systems are able to connect to the Cisco IPSec VPN client quite easily and is built into the Operating system natively.  To do this follow these instructions:

 

  1. Click on the Apple icon in the top left corner:
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  1. In the menu, select System Preferences:
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  1. The System Preferences console will open, This is basically control panel for Macs.  Open up Network:3
  2. Once the Network console is open You will need to hit the + button in the bottom left corner:4

 

  1. Once here you will need to go into the drop down for Interface and select VPN:5

 

  1. After VPN is selected, you will need to select the VPN Type, in the drop down select Cisco IPsec:6

 

  1. Name your VPN and select Create:7

 

  1. At this point you will be presented with 3 fields, Server Address, Account Name, and Password. The server Address is where you put in the external IP of the Cisco Firewall, and the Username and Password is usually the Active Directory information, or it might be local users on the firewall.  It should look like this:
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  1. After filling out the information select Authentication Settings, In this section you will need to provide the Pre-Shared key and the VPN Group for the VPN:
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After all of this is done, the VPN will connect to the network.  To test the connection you can open up the terminal Console by going to the magnify glass in the top right corner and type in terminal.  Then just try to ping like normal.

 

Additional considerations: If the IPSec client isn’t setup on the cisco router, it will need to be.