Tag Archives: permissions

Calendar Permissions Explained KB10392253

Microsoft Outlook 2013: Calendar Permission Levels and their meaning

FULL permission means the user can Read, Edit, and Delete appointments/meetings.

The following three FULL Permission Levels allow the granted person to delete files in the
calendar you give them access to. Use these FULL permissions with caution.

Owner – This grants FULL permission to the selected calendar. Typically a bad idea.

Publishing Editor – This also grants FULL permission to the calendar, but it does not
change who “owns” the calendar. Be careful when using this option (useful if other
people need to organize your calendar)

Editor – This grants FULL permission. Good for basic calendar sharing.

The following two Permission Levels allow the granted person to edit/delete only the
appointments/meetings they have created.

Publishing Author – Similar to Publishing Editor, except the granted user cannot delete
appointments or meetings you have created.

Author – Similar to Editor, except the granted user cannot delete appointments or
meetings that you have created.

The following four Permission Levels grant minimal access to your calendar.

Non-editing Author – The user can create appointments/meetings but cannot edit
anything. They can delete items that they have created.

Reviewer – The user can see the calendar.

Contributor – The user can create appointments/meetings

None – The user has no permissions (That is why the Default user is setup with the
Permission Level: None).

To give someone rights to your calendar or see what rights they have, right click on a
calendar, then Properties, on the Permissions tab you will see the various levels. Click on the
Name of the person to see their level. The Add button is used to add someone to have rights on
your calendar.
Permissions Level drop down arrow give you the various levels explained above.
The Remove button allow you to remove someone from having rights to your calendar.
Any changes or additions to these Calendar Properties be sure to click the Apply button, then
the OK.